Save hours every week
Replace manual spreadsheets and paper trails with one structured workflow your team already understands.
Module
Procurement & Store
Execute end-to-end sourcing: requisition, approval, purchase order, and goods receipt controls.
Access required
Not configured
PROCUREMENT_STORE
Access pending
School tenant not resolved. Create or switch to a school tenant to continue.
GAVY
School Module Hub
Improve purchasing governance, supplier traceability, and stock receipt accuracy.
Locked
Access Status
Not configured
Billing Model
N/A
Subscription
Core
Module Type
Why this module
Run procurement & store like a well-oiled team.
Clear ownership, predictable cycles, fewer spreadsheets — these are the wins your team gets the moment this module is live.
One source of truth
Everyone sees the same data — no exports, no version drift, no “which sheet is the latest?”
Audit-ready records
Every action is timestamped and tied to a user. Open the page and the trail is right there.
Works on any device
Desk, lab, gate, or matatu — the workflow is the same on phone, tablet, and laptop.
How to use it
Procurement & Store Flow
Follow this directive sequence to run Procurement & Store consistently every cycle. Each step takes minutes — not days.
1
Raise Requisition
Create request with department, cost estimate, and priority.
Initiation2
Approve/Reject
Route through approval levels with decision logs.
Governance3
Issue PO
Generate purchase order and supplier terms.
Commitment4
Receive Goods
Record GRN and inspection results for closure.
FulfillmentWho owns this module
Procurement Officer
HOD Requesters
Finance Approvers
Store Team
You're done when…
Requisitions progress through documented approval steps.
Purchase orders map to approved requisitions.
Goods received notes reconcile quantity and condition.
Billing & access
Module billing has not been configured for this tenant yet.
Configure nowOperational focus areas
Requisition Quality
Capture clear item requirement, purpose, and need-by timelines.
Approval Discipline
Record decision levels, comments, and accountability chain.
Receipt Verification
Validate delivered quantity and condition against purchase orders.
Ready when you are
Roll out Procurement & Store across your school today.
Activate the module, assign owners, and watch the cycle tighten in days — not quarters.