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Gavy OS / Modules / Fees & Invoicing
Module

Fees & Invoicing

Standardize fee structures, invoice families, and track settlement progress in one cycle.

Access required Not configured FEES_INVOICING
Access pending

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GAVY
School Module Hub Give bursars and leadership one accurate source for school revenue tracking.
Locked
Access Status
Not configured
Billing Model
N/A
Subscription
Core
Module Type
Why this module

Run fees & invoicing like a well-oiled team.

Clear ownership, predictable cycles, fewer spreadsheets — these are the wins your team gets the moment this module is live.

Save hours every week

Replace manual spreadsheets and paper trails with one structured workflow your team already understands.

One source of truth

Everyone sees the same data — no exports, no version drift, no “which sheet is the latest?”

Audit-ready records

Every action is timestamped and tied to a user. Open the page and the trail is right there.

Works on any device

Desk, lab, gate, or matatu — the workflow is the same on phone, tablet, and laptop.

How to use it

Fees & Invoicing Flow

Follow this directive sequence to run Fees & Invoicing consistently every cycle. Each step takes minutes — not days.

1

Set Fee Matrix

Configure tuition and non-tuition charges for each class.

Term planning
2

Generate Invoices

Issue invoices for learners and guardians.

Billing day
3

Record Payments

Capture every payment event with references and notes.

Ongoing
4

Review Arrears

Prioritize follow-up for unpaid balances.

Weekly review

Who owns this module

Bursar Finance Office School Admin

You're done when…

Invoices are generated for all active learners.
Payment records match received funds.
Outstanding balances have follow-up actions.

Billing & access

Module billing has not been configured for this tenant yet.

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Operational focus areas

Fee Structure Define class-level and term-level charge items clearly.
Invoice Cycle Generate and send invoices on a predictable cadence.
Collections Tracking Monitor balances and chase overdue payments quickly.
Ready when you are

Roll out Fees & Invoicing across your school today.

Activate the module, assign owners, and watch the cycle tighten in days — not quarters.

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